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How to Cite an Attachment in a Business Letter by Kimberlee Leonard - Updated June 28, A business letter may include attachments that substantiate information within the letter or provide additional details for better understanding. The term attachment is often interchanged with the term enclosure, though an attachment is generally considered part of the document explaining things, while the enclosure is more often a stand-alone document.
Attachments in the Text When citing information from another document within the text, use parentheses in either postal mail or electronic mail correspondence.
Note the attached file or document name within the parentheses.
Assuming a letter is referring to a telephone complaint, the citation would include the name of the complaint document: In-text citations add corroborating information to the contents of the letter.
The citation might refer to spreadsheet data, transcripts or other letters. Use easy-to-read file names that describe the document. If the document is printed, title it in the same fashion.
It is also acceptable to assign attachments with alphabetic letters, such as "Attachment A. Under the signatory name on the bottom left corner, type "Attachments. If enclosures are cited within the business letter or memo, use the parenthetical method described for attachments.
Examples of an enclosure include a resume or an application. Use "Enclosure" for one enclosure and "Enclosures" for more than one. It is also acceptable to add the total number of included items: With letters, the cite is referred to as an "Enclosure," while memos usually refer to them as "attachments.
Tips Check with specific government entities for template specifics or unique format guidelines.
References Northern Michigan University: Parts of a Business Letter About the Author With more than 15 years of professional writing experience, Kimberlee finds it fun to take technical mumbo-jumbo and make it fun! Her first career was in financial services and insurance.When sending an attachment, include the word, “Attachment” on the bottom right side of the letter with a semi-colon and the number of the attachment, or you could .
Letter of transmital is hugely used in report and assinment so we provide here some letter of Transmittal Example, Template, Sample, Format. Aside from the Internet, you can also find motivation letters example through books. You can even ask your mentor to teach you on how to write a decent motivation letter for a university or motivation letter scholarship so you will know what guidelines you need to fulfill.
Formally, you would refer to the enclosed items in the body of your letter followed by (enclosed) and then, under the signature at the end of the letter you'd write "Enclosures (x)" where x .
Nov 04, · These days, people don't like to open an attachment without specific knowledge about what's inside, so my (not related to grammar) advice to you is to include the extra information - especially because you said you are writing to people who are not your friends, etc.
Cite an attachment or enclosure in a business letter within parentheses and then note its enclosure at the bottom of the document.